SIA Reimbursements for DoS in 3 Easy Steps!

Department of State Families: Supplementary Instruction Allowance (SIA) can be used for academic subjects generally offered by public schools in the U.S. but that are not offered by the child’s school at post. Supplementary Instruction Allowance can also apply for students who are struggling with academic subjects or who are eligible for a Gifted and Talented, or equivalent program.  For any questions, check with your FMO at post. Here is how you get reimbursed in 3 easy steps!

1. Send an email request to your FMO attaching the Twiga Tutors invoice for pre-approval (provided by us), Twiga Tutors Program Description (provided by us) and supporting documents (you can find the templates below!) to your FMO.

2. When you receive an email with approval from your FMO, make a payment to Twiga Tutors online.

3. Submit your claim to FMO, including the pre-approved Twiga Tutors invoice, (provided by us), Twiga Tutors Program Description (provided by us), and Twiga Tutors Proof of Payment (provided by us). And you get reimbursed!

Check out these Email and Letter Templates to help you when submitting your documents to your FMO!

Supplementary Instruction Allowance Area Sample Email Templates from Parent to FMO Sample Letter from the School
Instruction in US History, Civics, American Literature, Computer Science or other topic taught at US Public Schools but not offered at school at post.

Reference DSSR 276.9:

a. the child’s school at post does not provide instruction in academic subjects generally offered by public schools in the United States, such as United States history, civics, computers, American literature, English grammar, Advanced Placement or International Baccalaureate Courses;

To Whom It May Concern:

As per DSSR 276.9 Supplementary Instruction Allowance, I am seeking reimbursement for my child’s supplemental US History/Civics/American Literature/Computer Science course. This course is offered in US Public Schools but not at my child’s school at post.

I have included a copy of the invoice and course description for your pre-approval.

Sincerely,

(Name)

(Section), (Department)

Not Applicable
Foreign Language instruction when the child is at a school with a curriculum in a foreign language.  

Reference DSSR 276.9:

b. the child’s school at post offers its curriculum in a foreign language which the child does not know well enough for progress in the curriculum;

To Whom It May Concern:

As per DSSR 276.9 Supplementary Instruction Allowance, I am seeking reimbursement for my child’s foreign language instruction because my child’s school curriculum is in a foreign language.

I have included the course description and a copy of the invoice for your pre-approval.

Sincerely,

(Name)

(Section), (Department)

Not Applicable
Remedial Tutoring when the child’s school requires additional instruction for the child to complete a grade in school or to successfully complete an academic course to progress to the next level.

Reference DSSR 276.9:

c. the child’s school at post requires additional instruction to enable the child to (1) enter a grade, remain in the same grade, or complete a grade in the school; or (2) successfully complete an academic course in order to progress to the next level in the sequence of courses;

To Whom It May Concern:

As per DSSR 276.9 Supplementary Instruction Allowance, I am seeking reimbursement for my child’s additional instruction to (Choose: enter a grade, remain in the same grade, or complete a grade in the school; or successfully complete an academic course in order to progress to the next level in the sequence of courses).

I have included a letter from the school, the course description and a copy of the invoice for your pre-approval.

Sincerely,

(Name)

(Section), (Department)

To Whom It May Concern:

Your child requires additional instruction to enable him/her to (Choose: enter a grade, remain in the same grade, complete a grade in the school, or successfully complete an academic course in order to progress to the next level in the sequence of courses).

Sincerely,

(Name)

(Position at School, e.g administrator, teacher, school psychologist)

Tutoring for when a child misses school due to an authorized departure or evacuation.

Reference DSSR 276.9: 

d. the child’s school at post documents that a child returning to post following authorized/ordered departure/evacuation requires additional instruction to successfully complete the current school year;

To Whom It May Concern:

As per DSSR 276.9 Supplementary Instruction Allowance, I am seeking reimbursement for my child’s additional instruction following an authorized/ordered departure/evacuation.

I have included a letter from the school stating that my child requires additional instruction to successfully complete the current school year, the course description and a copy of the invoice for your pre-approval.

Sincerely,

(Name)

(Section), (Department)

To Whom It May Concern:

Your child requires additional instruction to enable him/her to to successfully complete the current school year after returning from the authorized/ordered departure/evacuation.

Sincerely,

(Name)

(Position at School, e.g administrator, teacher, school psychologist)

Supplementary academic instruction for Gifted and Talented Students.

Reference DSSR 276.9: 

e. the child’s school at post does not offer a Gifted and Talented (GT), or equivalent, program.  The employee must show one of the following in order to use Supplementary Instruction funds for a GT academics-only (math, science, languages, social studies, however, not physical education or the arts) program:  (1) a letter from the child’s previous school that the child qualified for and participated in a GT program; (2) a letter from the child’s current school which endorses that the child’s performance qualifies for a GT program which the school cannot provide; or (3) the results of a standardized GT test(s) which show the child eligible to participate in a GT program.

To Whom It May Concern:

As per DSSR 276.9 Supplementary Instruction Allowance, I am seeking reimbursement for my child’s supplemental Gifted and Talented instruction.

I have included a letter from the school and/or standardized Gifted and Talented test results. I have also included a copy of the course description and invoice for your pre-approval.

Sincerely,

(Name)

(Section), (Department)

To Whom It May Concern:

Choose one:

This letter is to confirm that (Child’s Name) qualified for and participated in a Gifted and Talented program at our school.

or

Our school endorses that (Child’s Name) performance qualifies for a Gifted and Talented, or equivalent, program which the school cannot provide.

Sincerely,

(Name)

(Position at School, e.g administrator, teacher, school psychologist)

For more questions or information about the Supplementary Instruction Allowance for State Department Families ask your FMO or refer to these online resources:

  • General Guidance on Supplementary Instruction Allowance reimbursement procedures, click here.
  • Department of State Standardized Regulations, click here.
  • Additional Guidance on Supplementary Instruction – Focus on US History, click here.
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